|
12.6 Contract CloseOut
|
Contract closeout is similar to administrative closure (described in
Section 10.4) in
that it involves both product verification (Was all work completed correctly and satisfactorily?)
and administrative closeout (updating of records to reflect final results
and archiving of such information for future use). The contract terms and conditions
may prescribe specific procedures for contract closeout. Early termination of
a contract is a special case of contract closeout.
 |
|
|
|
|
|
 |
12.6.1 Inputs to Contract Closeout
.1 Contract documentation. Contract documentation includes, but is not limited to, the contract itself along with all supporting schedules, requested and approved contract changes, any seller-developed technical documentation, seller performance reports, financial documents such as invoices and payment records, and the results of any contract-related inspections.
12.6.2 Tools and Techniques for Contract Closeout
.1 Procurement audits. A procurement audit is a structured review of the procurement process from procurement planning through contract administration. The objective of a procurement audit is to identify successes and failures that warrant transfer to other procurement items on this project or to other projects within the performing organization.
12.6.3 Outputs from Contract Closeout
.1 Contract file. A complete set of indexed records should be prepared for inclusion with the final project records (see Section 10.4.3.1 for a more detailed discussion of administrative closure and project archives).
.2 Formal acceptance and closure. The person or organization responsible for contract administration should provide the seller with formal written notice that the contract has been completed. Requirements for formal acceptance and closure are usually defined in the contract.
previous page